Catholic Charities of Madison
  • Madison, WI, USA
  • Full Time

Our full-time benefits package includes: Health and Dental Insurance, Health Reimbursement Account (HRA), Medical Expense Flex Spending Account, Employee Assistance Program (EAP), 403(b) Retirement Plan (with 6% company match after 1 year), Paid Vacation (3 weeks to start), Paid Sick Leave (8 days each year), and Paid Holidays (9.5 days per year).

Our growing office is adding an Office Manager to our team. We are looking for a high-energy professional who is searching for a challenge! If you like to wear a lot of hats and enjoy a fast paced, fun, and inspirational environment we would love to hear from you. Our Office Manager will be the go-to person for all things administrative and be an efficiency expert. Must be well organized, flexible, and enjoy supporting others.  

  • Orders, organizes, and distributes office supplies for our High Point office. Is proactive in ensuring supplies are on hand or ordered in a timely manner.
  • Distributes mail to recipients throughout the building. Maintains and updates phone lists and ensures mailboxes are up to date.
  • Ensures proper upkeep and maintenance of all equipment and inventory in shared service areas including Administrative workrooms and kitchen areas (coffee & water machines and inventory).
  • Oversees, provides expertise & knowledge, and serves as the primary go to person in the areas of property, liability, and vehicle insurance.
  • Administers vehicle lease management, working as liaison between managers and external vendors.
  • Reconciles invoices for all insurance bills, credit card statements, supply orders, and other miscellaneous invoices on a monthly basis.
  • Is the go to person for all facilities related issues including maintaining keys for individual offices, coordinates any issues which cannot be resolved in-house with outside vendors, and serves as the liaison between our organization and our property management.
  • Associates or bachelor's degree is preferred.
  • 1-3 years' experience in an administrative setting, non-profit experience a plus.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Outlook, and Adobe Acrobat.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management, and outside venders.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Strong communication skills both written and verbal.
  • Demonstrated proactive approaches to problem-solving with sound decision making capabilities.
  • Highly resourceful team-player, with the ability to also be effective with limited guidance.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.
    Changing Lives. Serving All. Employing All. The heart of our mission is compassionate, caring services for the poor and vulnerable. 

    Catholic Charities was founded in 1946 and is a private, nonprofit organization serving people in an 11 county area in south-central Wisconsin. The agency helps people of all ages deal with mental health issues, face transitions in life, reach for their potential despite special challenges, heal from abuse or addiction and secure emergency services. In 2014, 30,000 people benefited from agency programs provided by 330 employees and 1,000+ volunteers.


  • We serve those in need regardless of religion, race, social or economic status. We serve and employ persons regardless of sexual orientation, religious, ethnic, racial or social background. We are an Equal Opportunity/Affirmative Action employer. We encourage women and minorities to apply.
  • Employees enjoy a supportive work environment and competitive pay. Full-time employees are eligible for health and dental insurance, 403(b) retirement savings plan, health cafeteria plan, sick pay and generous paid vacation time. Retirement plan offered to part-time employees working 20+ hours per week, as well as pro-rated sick and vacation time.
  • Catholic Charities is committed to achieving a diverse workforce and to maintaining an atmosphere of diversity and inclusion. We want our staff and programming to reflect the rich culture and diversity of our state and actively encourage applicants from diverse backgrounds to apply.
Catholic Charities of Madison
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