Catholic Charities of Madison
  • Madison, WI, USA
  • Full Time

Seeking a Program Admirative Assistant to be the "captain" of the daily operations at The Beacon, Madison's only day resource center for individuals experiencing homelessness. Our Operations Specialist must have strong leadership skills, be able to make sound decisions, and be highly organized. If you have a can-do attitude, enjoy being behind the scenes, and love interacting with our diverse guests, please apply today. This is an amazing opportunity for someone to be a part of a critical resource in Dane County!

Facility/Operations Duties:

  • Works directly with Dane County Human Services to insure building upkeep and maintenance.
  • Manages fire and emergency plans and drills.
  • Maintains contact with all vendors and monitors contract compliance.
  • Tracks and orders all program and building supplies.
  • Assists Director in monitoring program expenses and budget.

Administrative Tasks:

  • Compiles reports for the leadership team monthly and sends reports to the county quarterly. Oversees Porchlight and County Client Assistance Programs.
  • Schedules weekly team meetings and creates agendas.
  • Manages many projects assigned by the Director and other members of the leadership team.
  • Ensures that all bills are turned into accounts payable in a timely manner.
  • Manages inquiries that come in to the general Beacon email address.

Experience:

  • 2-3 years administrative support experience
  • Proficient in use of computers, especially Microsoft Word, Microsoft Excel, and Outlook
  • Working with people who have mental health and substance abuse issues
  • Experience with homelessness services a plus

Skills:

  • Friendly, welcoming, empathetic, tolerant
  • Demonstrates critical thinking and professional judgment
  • Ability to work autonomously
  • Passionate about helping others succeed
  • Knowledge of Dane County/Madison resources for people who are homeless
  • Excellent listening and communication skills

Catholic Charities of Madison
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